REQUEST FOR PROPOSALS
Strategic Planning Consultant
SUMMARY OF WORK
B’Maakonigan is pleased to invite proposals for the development of a long-range strategic plan and action plan for B’Maakonigan.
CORPORATE OVERVIEW
The Anishinabek Nation Governance Agreement Act (ANGA) is a landmark piece of legislation that has significant implications for First Nations governance. ANGA is designed to give First Nations greater control over their affairs and to enhance the self-determination of the Anishinabek Nation. ANGA recognizes the inherent right to self-government and establishes mechanisms for the transfer of powers, duties, and functions from the federal government to the First Nation parties to the ANGA.
The First Nations partied to ANGA established B’Maakonigan (Anishinabek Nation Government), to be its central governing body. Its mission is to assist First Nations in law and governance initiatives across the four areas defined in the Agreement (ANGA) and includes elections, citizenship, language and culture, and management and operations.
B’Maakonigan serves as the administrative body responsible for overseeing the implementation of the governance agreement. Its primary role is to coordinate and facilitate the implementation process, ensuring that the provisions of the Agreement are carried out effectively. This involves working closely with the First Nations involved, as well as engaging with various stakeholders.
To learn more about B’Maakonigan, please visit our website at https://www.governancevote.ca
PROJECT BACKGROUND
Background:
B’Maakonigan is a newly established governance entity created to support the implementation of the Anishinabek Nation Governance Agreement. As B’Maakonigan is in its first year of operation, a strategic and action plan are required.
Project Objectives:
The primary objectives of this Long Range Strategic plan project are:
Review the mission and vision of B’Maakonigan;
Review the ANGA and the ANGA Implementation Plan;
Identify key strategic priorities and goals to drive organizational growth and success;
Create an actionable roadmap with clear implementation steps, milestones, and performance indicators; and
Provide guidance on resource allocation, risk management, and performance measurement.
STATEMENT OF WORK
Scope of Work:
The scope of work for the strategic planning consultant should include, but not be limited to:
Conducting a thorough analysis of the internal and external environment to identify opportunities and challenges;
Facilitating stakeholder engagement sessions, including interviews and workshops, to gather input and ensure alignment;
Developing a comprehensive strategic plan document, including the mission statement, vision statement, core values, and strategic goals;
Designing an action plan with specific initiatives, timelines, responsibilities, and performance indicators; and
Assisting with the creation of a monitoring and evaluation framework to track progress against the strategic objectives.
DELIVERABLES
The consultant will be expected to provide the following deliverables:
A comprehensive long-range strategic plan document (electronic and hard copy;
An action plan with detailed initiatives, timelines, responsibilities, and performance indicators; and
Presentations for key stakeholders, summarizing the strategic plan and action plan.
PROPOSAL RESPONSE GUIDELINES
Interested strategic planning consultants are requested to submit the following information as part of their proposal and to ensure your proposal is considered for evaluation:
A cover letter expressing your interest in working on this project that also includes:
Dated and signed by a person authorized to negotiate and make commitments, and provide clarification with respect to the proposal on behalf of the bidding proponent or firm;
A statement indicating the proponents understanding of the proposed project and the deliverables required;
Reference the title of the RFP;
Indicate the capacity of the proponent to complete the project; and
The name of a single point of contact from your company.
Company profile and Experience: A summary of your relevant experience in strategic planning, including any noteworthy accomplishments or projects.
Proposed Project Plan: An outline of your proposed approach for developing the strategic and action plan, including research methodologies and expected timelines. It should include:
A proposed project plan with timelines that indicate the steps to be taken from the start of the contract to the final deliverable.
Team Composition: Details of the key team members who will be involved in this project, highlighting their qualifications and expertise.
Cost and Charges: A detailed breakdown of your fee structure, including hourly rates, estimated hours, and any additional costs.
INQUIRIES
All inquiries about this request for proposals should be directed to:
Leslie McGregor, Chief Executive Officer, B’Maakonigan
leslie.mcgregor@anishinabek.ca
Telephone – (705) 988-5459
SUBMISSION PROCEDURE
Timeline:
Please note the important dates related to this RFP:
Proposal Submission Deadline: December 1, 2023
Evaluation Period: December 4 to December 18, 2023
Selection/Notification: January 12, 2024
Project start date: January 22, 2024
Confidentiality: All information provided by our organization within the proposal process shall be treated as confidential.
REQUEST FOR PROPOSALS PROCESS
Upon closing, proposals will be reviewed for completeness. Only completed proposals will be brought forward to the selection committee for further consideration and a final decision.
SELECTION OF SUCCESSFUL PROPONENT
B’Maakonigan reserves the right to reject any or all proposals and to accept the proposal deemed most favorable to the interests of B’Maakonigan and its member First Nations.
B’Maakonigan reserves the right to seek clarification and supplementary information from proponents after the submission deadline.
Proponents will be notified in writing once a selection has been made.
Evaluation Criteria:
The evaluation of the proposals will be based on the following criteria:
The proposal response guidelines;
Experience and expertise in strategic planning, preferably within the Anishinabek/Indigenous Governance sector;
Demonstrated understanding of our organization’s unique challenges and objectives;
Approach and methodology, including stakeholder engagement strategies;
Clear timelines and project milestones; and
Expected budget and cost-effectiveness.
CONTRACT NEGOTIATION
B’Maakonigan may at any time, and without liability, withdraw from negotiations with any potential proponent.
TERMS AND CONDITIONS
B’Maakonigan will not be responsible for any costs incurred by a proponent in preparing and submitting proposals. B’Maakonigan accepts no liability of any kind to a proponent prior to the signing of a contract.
Submissions of a proposal shall not obligate, nor should it be construed as obligating B’Maakonigan, to accept any such proposal, or to proceed further with the project. The B’Maakonigan may, in their sole discretion, elect not to proceed with the project, and may elect not to accept any, or all proposals for any reason.
A proponent may amend or withdraw their proposal prior to the closing date and time specified in the request for proposals by way of written notice to B’Maakonigan.
Proposals submitted shall be final and may not be altered after the closing date by subsequent offerings, discussions, or commitments, unless the proponent is requested to do so by B’Maakonigan.
The proponent must identify any information in its proposal that it considers to be confidential or proprietary.
All proposals and accompanying documentation received under this competition will become the property of B’Maakonigan, and will not be returned.
B’Maakonigan has reserved the right to waive minor non-compliance by a proponent with the requirements of the RFP. This will allow B’Maakonigan to consider and possibly accept, any proposal which is advantageous, even though the proposal may be non-compliant in some minor respect.
B’Maakonigan reserves the right to accept or reject, in whole or in part, any and all proposals.
B’Maakonigan reserves the right to cancel and/or re-issue this request for proposals at any time, for any reason, without penalty.
Prices quoted are to be held firm for a minimum of 90 days following the RFP closing date, and shall remain in effect through the duration of any contract.
The proponent’s proposal shall form part of the contractual agreement by attachment, and will be incorporated for reference. Claims made in the proposal shall constitute contractual warranties. Any provision in the proposal may be included in the contractual agreement as direct provisions thereof.
The successful proponent agrees to obtain and maintain all professional certification and licenses necessary to lawfully provide the services required under this request for proposal.
By submitting a proposal, the proponent agrees and acknowledges that it will provide for the duration of the project, the full complement of staff required to perform the work of the project, including the specific individuals identified in its proposal. These key personnel shall remain assigned for the duration of the project unless otherwise agreed to in writing by B’Maakonigan. In the event the proponent wishes to substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and expertise as required, to successfully perform such duties.
B’Maakonigan works in coordination with the Union of Ontario Indians and they will be a party to any contract related to this RFP.
Please submit your proposal by December 1, 2023, to leslie.mcgregor@anishinabek.ca. If you have any questions or require further clarification, please contact Leslie McGregor at leslie.mcgregor@anishinabek.ca or by phone at 1-705-988-5459.