ANISHINABEK NATION
REQUEST FOR PROPOSALS
Strategic Plan Development
Anishinabek EDUCATIONAL INSTITUTE
1.0 SUMMARY OF WORK
The Anishinabek Educational Institute (AEI) is seeking a strategic planning consultant or firm to facilitate, clarify and implement a strategic plan with a clear and focused vision for the upcoming years. The strategic plan is one of the many important components to support the AEI in obtaining their accreditation status through the Indigenous Advanced Education & Skills Council (IAESC). This project will involve gathering information from staff and a variety of stakeholders and developing and finalizing the AEI strategic plan. Emphasis will be on Indigenous knowledge and culture.
The Anishinabek Educational Institute operates as a department within the corporation of the Anishinabek Nation. To learn more about the AEI, please visit our website at www.aeipostsecondary.ca.
2.0 CORPORATE OVERVIEW
The Anishinabek Nation (AN) incorporated the Union of Ontario Indians as its secretariat in 1949. The Anishinabek Nation is a political advocate for 39 First Nations throughout the province of Ontario from Golden Lake in the east, Sarnia in the south, Thunder Bay and Lake Nipigon in the North. The 39 First Nations have an approximate combined population of 65,000 citizens. The AN has four strategic regional areas, Southwest, Southeast, Lake Huron and Northern Superior. Each region is represented by a Regional Deputy Grand Council Chief.
The AN has its head office located on Nipissing First Nation, just outside of North Bay, Ontario and has satellite offices in Fort William First Nation, Curve Lake First Nation, Garden River First Nation, and Munsee-Delaware Nation. The AN delivers a variety of programs and services, such as Economic Development, Lands and Resources, Health, Social Services, Education, Policy and Communications, in addition to providing the necessary forum for collective First Nation action on issues through the Chiefs in Assembly.
To learn more about the AN, please visit our website at www.anishinabek.ca.
3.0 PROJECT BACKGROUND
The Anishinabek Educational Institute (AEI) is a non-profit Indigenous Institute whose main purpose is to increase Indigenous learner access to postsecondary education that is culturally based and community lead and supported. As a recognized institute of the Indigenous Institutes Act, 2017, the AEI is working towards organizational certification to offer postsecondary certificates, diplomas, degrees, and micro-credential programming accredited through IAESC.
As a provider of postsecondary educational programming, AEI has identified due to the Global Pandemic and rapid changes in the global working and social environment, the need to re-evaluate our strategic vision for the upcoming years. The AEI has embarked on the Indigenous college accreditation journey with the opportunity to review, clarify and implement a clear, calculated, and focused vision for the upcoming years. The strategic plan is a requirement in the accreditation process and will serve as a compass for several essential documents to be submitted.
4.0 STATEMENT OF WORK
The AEI is seeking a strategic planning consultant or firm to:
Work collaboratively with the AEI management staff to review and confirm the work plan and timelines and establish communication procedures;
Develop questionnaires, focus groups to be distributed and completed to capture the information necessary to complete the final strategic plan;
Compile all information and prepare goals and benchmarks that best fits with the AEI’s current and future vision;
Prepare a final report outlining all information gathered, including sources and information gathered and detailed summarization of all components; and
Present the final strategic plan to the AN Chiefs Committee on Education (CCoE) prior to presenting the strategic plan to the AN leadership at the Spring Grand Council Assembly (June 2024).
5.0 DELIVERABLES
Visual representation/drawing of the AEI Strategic Journey and Vision;
Clear Priorities, Goals and Outcomes;
PowerPoint Presentations for the AN CCoE & Leadership;
Communication updates for the progress of the project; and
Finalized Public Strategic Plan.
6.0 FINANCIAL CONSIDERATIONS
The total budget for this project should not exceed $45,000.00. Total budget for this project must include all costs associated with personnel, travel, key informant interviews, preparation of reports and required documentation, overhead costs, all eligible taxes and any other anticipated expenditures.
7.0 TIMEFRAME
The project will run from November 27, 2023 to February 29, 2024.
8.0 PROPOSAL RESPONSE GUIDELINES
To ensure your proposal consideration for evaluation, it must include the following:
Cover Letter
Dated and signed by a person authorized to negotiate and make commitments, and provide clarification with respect to the proposal on behalf of the bidding proponent or firm;
A statement indicating the proponents understanding of the proposed project and the deliverables required;
Reference the title of the RFP;
Indicate the capacity of the proponent to complete the project; and
The name of a single point of contact from your company.
Proposed Project Plan
A proposed project plan, with timelines, that indicates the steps to be taken from the start of the contract to the final deliverable.
Qualifications
Provide examples of previous relevant work experience; and
Identify the qualifications and experiences of the project team.
Costs and Charges
Provide an all-inclusive fixed-cost quotation for this project; and
Identify the expected costs and their allocation.
9.0 INQUIRIES
All inquiries about this request for proposals should be directed to:
Mindy Taylor, Director of Education
E-mail: Mindy.Taylor@anishinabek.ca
Telephone: 1-877-702-5200 or (705) 657-9383 ext. 202
10.0 SUBMISSION PROCEDURE
As a potential supplier of these professional services, you are invited to submit a proposal to provide professional 3rd-party contractor services in accordance with the terms and conditions detailed in this document.
Please submit your proposal to:
Attention: Mindy Taylor, Director of Education
Email: Mindy.Taylor@anishinabek.ca
OR
Fax: 705-657-2341
Proposal packages must be clearly marked:
Strategic Plan Development – Anishinabek Educational Institute
Closing Date and Time: Proposals must be received by November 16th, 2023, at 4:30pm. Proposals received after the closing time will not be considered.
Project Completion: The project completion deadline is February 29, 2024, by 4:30pm.
11.0 REQUEST FOR PROPOSALS PROCESS
Upon closing, proposals will be reviewed for completeness. Only completed proposals will be brought forward to the selection committee for further consideration and a final decision.
Eligible proposals will be evaluated based on the response guidelines in section 8.0.
12.0 SELECTION OF SUCCESSFUL PROPONENT
The AN reserves the right to reject any or all proposals and to accept the proposal deemed most favorable to the interests of the AN and its partners.
The AN reserves the right to seek clarification and supplementary information from proponents after the submission deadline.
Proponents will be notified in writing once a selection has been made.
13.0 CONTRACT NEGOTIATION
The AN will enter into a contractual agreement with the preferred proponent. The AN, at any time, and without liability, may withdraw from negotiations with any potential proponent.
14.0 TERMS AND CONDITIONS
14.1 The AN will not be responsible for any costs incurred by a proponent in preparing and submitting proposals. The AN accepts no liability of any kind to a proponent prior to the signing of a contract.
14.2 Submissions of a proposal shall not obligate, nor should it be construed as obligating the AN, to accept any such proposal, or to proceed further with the project. The AN may, in their sole discretion, elect not to proceed with the project, and may elect not to accept any, or all proposals for any reason.
14.3 A proponent may amend or withdraw their proposal prior to the closing date and time specified in the request for proposals by way of written notice to the AN.
14.4 Proposals submitted shall be final and may not be altered by subsequent offerings, discussions, or commitments, unless the proponent is requested to do so by the AN.
14.5 The proponent must identify any information in its proposal that it considers to be confidential or proprietary.
14.6 All proposals and accompanying documentation received under this competition will become the property of the AN, and will not be returned.
14.7 The AN has reserved the right to waive minor non-compliance by a proponent with the requirements of the RFP. This will allow the AN to consider and possibly accept, any proposal which is advantageous, even though the proposal may be non-compliant in some minor respect.
14.8 The AN reserves the right to accept or reject, in whole or in part, any and all proposals.
14.9 The AN reserves the right to cancel and/or re-issue this request for proposals at any time, for any reason, without penalty.
14.10 Prices quoted are to be held firm for a minimum of 90 days following the RFP closing date, and shall remain in effect through the duration of an agreement.
14.11 The proponent’s proposal shall form part of the contractual agreement by attachment, and will be incorporated for reference. Claims made in the proposal shall constitute contractual warranties. Any provision in the proposal may be included in the contractual agreement as direct provisions thereof.
14.12 The successful proponent agrees to obtain and maintain all professional certification and licenses necessary to lawfully provide the services required under this request for proposal.
14.13 By submitting a proposal, the proponent agrees and acknowledges that it will provide for the duration of the project, the full complement of staff required to perform the work of the project, including the specific individuals identified in its proposal. These key personnel shall remain assigned for the duration of the project unless otherwise agreed to in writing by the AN. In the event the proponent wishes to substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and experience as required, to successfully perform such duties.
14.14 Intellectual property and any data associated with this project is the express property of the AN.