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Request for Proposals: Project Consultant – Anishinabek Nation Retail Advisory Circle Facilitator

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ANISHINABEK NATION

REQUEST FOR PROPOSALS

Project Consultant

ANISHINABEK NATION RETAIL ADVISORY CIRCLE FACILITATOR

1.0 SUMMARY OF WORK

The Anishinabek Nation is seeking to host a number of events, including webinars and facilitated in-person workshops, for on-reserve retail businesses through the Retail Advisory Circle. The Retail Advisory Circle is to be comprised of on-reserve retail business owners with an interest in the health and prosperity of the industry, and will serve to inform the Anishinabek Nation’s advocacy efforts as well as a gathering forum for business leaders to learn and share.

2.0 CORPORATE OVERVIEW

The Anishinabek Nation (AN) incorporated the Union of Ontario Indians as its secretariat in 1949.  The Anishinabek Nation is a political advocate for 39 First Nations throughout the province of Ontario from Golden Lake in the east, Sarnia in the south, Thunder Bay and Lake Nipigon in the North. The 39 First Nations have an approximate combined population of 65,000 citizens. The AN has four strategic regional areas, Southwest, Southeast, Lake Huron and Northern Superior. Each region is represented by a Regional Deputy Grand Council Chief.

The AN has its head office located on Nipissing First Nation, just outside of North Bay, Ontario and has satellite offices in Fort William First Nation, Curve Lake First Nation, Munsee-Delaware Nation, Garden River First Nation, Thunder Bay and Sudbury, Ontario. The AN delivers a variety of programs and services, such as Economic Development, Lands and Resources, Health, Social Services, Education, Policy and Communications, in addition to providing the necessary forum for collective First Nation action on issues through the Chiefs in Assembly.

To learn more about the AN, please visit our website at www.anishinabek.ca.

3.0 PROJECT BACKGROUND.

The Retail Advisory Circle is a product of the Gas & Tobacco Initiative, which arose from Anishinabek Nation Resolution #2015-18, mandating the Chiefs Council on the Economy to seek a gasoline and tobacco compact with the Province of Ontario. An agreement in principle (AIP) was signed in 2018 and identified the areas around which potential negotiations would centre. Those areas of focus are:

Licensing and regulation
First Nations tobacco levy
Revenue sharing
Transportation of tobacco products
Compliance
Evaluation – including data collection
Dispute resolution
Communications

The AN has been guiding the development of technical proposals for gasoline and tobacco, for which a direction has been established by the community-based Gas & Tobacco Steering Committee. The representatives of the Committee – community leaders and technicians – see fit to negotiate a collective agreement that would allow for the AN to guide First Nations toward self-regulation and commercial legitimacy.

Fostering First Nations’ institutional capacity in the areas identified in the AIP requires education and awareness at the business level. The Retail Advisory Circle will act as an advocacy and capacity building vehicle for these overlooked stakeholders.

4.0 STATEMENT OF WORK

The project consultant will carry out the following duties:

Meet with the AN Project Team to set out a work plan and identify logistical needs
Meet with the AN Project Team and the Gas & Tobacco Steering Committee in lead up to events to plan, develop, and gain approval on the following components:

Agenda
Instructors and guest speakers
Promotional materials
Capacity building materials

Facilitate Retail Advisory Circle events, including

Virtual workshops (8)
In-person gatherings (4)

Develop a summary report based on the feedback provided at the Retail Advisory Circle events

5.0 DELIVERABLES

The successful delivery of the Anishinabek Nation Retail Advisory Circle events between on January 22, 2024 – March 31, 2025;
One (1) copy of the draft Retail Advisory Circle Summary report
One (1) copy of the final Retail Advisory Circle Summary Report
All supporting documentation that was utilized in the development of the above deliverables (electronic).

6.0 FINANCIAL CONSIDERATIONS

The total budget for this project should not exceed $52,000.00. The total budget for this project must include all costs associated with personnel, coordination, preparation of reports and required documentation, overhead costs, all eligible taxes and any other anticipated expenditures. This budget does not include travel expenses for the in-person gatherings; the project consultant will be reimbursed for travel expenses at current rates set by the Anishinabek nation.

7.0 TIMEFRAME

The project will run from January 22, 2024 to March 31, 2025.

8.0 PROPOSAL RESPONSE GUIDELINES

To ensure your proposal is considered for evaluation, it must include the following:

Cover Letter

Dated and signed by a person authorized to negotiate and make commitments, and provide clarification with respect to the proposal on behalf of the bidding proponent or firm;
A statement indicating the proponents understanding of the proposed project and the deliverables required;
Reference the title of the RFP;
Indicate the capacity of the proponent to complete the project; and
The name of a single point of contact from your company.

Proposed Project Plan

A proposed project plan, with timelines, that indicates the steps to be taken from the start of the contract to the final deliverable.

Qualifications

Provide examples of previous relevant work experience; and
Identify the qualifications and experiences of the project team.

Costs and Charges

Provide an all-inclusive fixed-cost quotation for this project; and
Identify the expected costs and their allocation.

9.0 INQUIRIES

All inquiries about this request for proposals should be directed to:

Name: Brandon Manuel

E-mail: brandon.manuel@anishinabek.ca

Telephone: 1-877-702-5200 or (705) 497-9127 ext. 2278

10.0 SUBMISSION PROCEDURE

As a potential supplier of these professional services, you are invited to submit a proposal to provide professional 3rd-party contractor services in accordance with the terms and conditions detailed in this document.

Please submit your proposal by email to:

Brandon Manuel

brandon.manuel@anishinabek.ca

Proposal packages must be clearly marked: Anishinabek Nation RETAIL ADVISORY CIRCLE FACILITATOR

Closing Date and Time:

4:30pm.

11.0 REQUEST FOR PROPOSALS PROCESS

Upon closing, proposals will be reviewed for completeness. Only completed proposals will be brought forward to the selection committee for further consideration and a final decision.

Eligible proposals will be evaluated based on the response guidelines in section 8.0.

12.0 SELECTION OF SUCCESSFUL PROPONENT

The AN reserves the right to reject any or all proposals and to accept the proposal deemed most favorable to the interests of the AN and its partners.

The AN reserves the right to seek clarification and supplementary information from proponents after the submission deadline.

Proponents will be notified in writing once a selection has been made.

13.0 CONTRACT NEGOTIATION

The AN will enter into a contractual agreement with the preferred proponent. The AN, at any time, and without liability, may withdraw from negotiations with any potential proponent.

14.0 TERMS AND CONDITIONS

14.1 The AN will not be responsible for any costs incurred by a proponent in preparing and submitting proposals. The AN accepts no liability of any kind to a proponent prior to the signing of a contract.

14.2 Submissions of a proposal shall not obligate, nor should it be construed as obligating the AN, to accept any such proposal, or to proceed further with the project. The AN may, in their sole discretion, elect not to proceed with the project, and may elect not to accept any, or all proposals for any reason.

14.3 A proponent may amend or withdraw their proposal prior to the closing date and time specified in the request for proposals by way of written notice to the AN.

14.4 Proposals submitted shall be final and may not be altered by subsequent offerings, discussions, or commitments, unless the proponent is requested to do so by the AN.

14.5 The proponent must identify any information in its proposal that it considers to be confidential or proprietary.

14.6 All proposals and accompanying documentation received under this competition will become the property of the AN, and will not be returned.

14.7 The AN has reserved the right to waive minor non-compliance by a proponent with the requirements of the RFP. This will allow the AN to consider and possibly accept, any proposal which is advantageous, even though the proposal may be non-compliant in some minor respect.

14.8 The AN reserves the right to accept or reject, in whole or in part, any and all proposals.

14.9 The AN reserves the right to cancel and/or re-issue this request for proposals at any time, for any reason, without penalty.

14.10 Prices quoted are to be held firm for a minimum of 90 days following the RFP closing date, and shall remain in effect through the duration of an agreement.

14.11 The proponent’s proposal shall form part of the contractual agreement by attachment, and will be incorporated for reference. Claims made in the proposal shall constitute contractual warranties. Any provision in the proposal may be included in the contractual agreement as direct provisions thereof.

14.12 The successful proponent agrees to obtain and maintain all professional certification and licenses necessary to lawfully provide the services required under this request for proposal.

14.13 By submitting a proposal, the proponent agrees and acknowledges that it will provide for the duration of the project, the full complement of staff required to perform the work of the project, including the specific individuals identified in its proposal. These key personnel shall remain assigned for the duration of the project unless otherwise agreed to in writing by the AN. In the event the proponent wishes to substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and experience as required, to successfully perform such duties.

14.14 Intellectual property and any data associated with this project is the express property of the AN.

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