ANISHINABEK NATION

“To give a voice to the vision of the Anishinabek Nation and to preserve

 Anishinaabe Bimaadziwin while advancing our goal of Nationhood.”

EMPLOYMENT OPPORTUNITY

ANISHINABEK EDUCATIONAL INSTITUTE (AEI)

Office Assistant

LOCATION: AEI Munsee Delaware Nation Satellite Office

Full Time Position with Benefits

 (after successfully completing 3 months of employment)

Salary Range: $48,176 to $54,599

The Office Assistant is responsible for providing administrative support to the Campus Manager for the day-to-day management operations of the Anishinabek Educational Institute. The Office Assistant provides efficient and effective planning and preparation of various management led meetings and functions as well as assisting with the development of internal and external communications. The Office Assistant supports the Campus Manager through a variety of tasks related to organizational operations and communications with a high degree of quality, professionalism and judgement.

QUALIFICATIONS:

Minimum two years’ experience in a postsecondary administration/delivery field;
Working knowledge of postsecondary institute administrative processes;
Degree or Diploma in Office Administration, Business Administration or Office Management;
Experience working in an Indigenous Institute is an asset;
Understanding of Anishinabek Nation communities and culture;
Ability to understand and speak Anishinaabemowin or willingness to learn is an asset;
Demonstrated experience with Microsoft Office; and
Valid Ontario driver’s license and be insurable.

REQUIRED SKILLS:

Excellent data entry skills;
Excellent written and oral communication skills;
Ability to multitask and prioritize tasks;
Excellent time management skills;
Strong attention to detail;
Adherence to policies and procedures;
Excellent interpersonal, leadership and problem-solving skills;
Exhibit professional attitudes and behavior;
Work as part of a team and independently;
Possess good organizational and interpersonal skills; and
Highly skilled in Microsoft software programs: Word, Excel, PowerPoint, Outlook.

RESPONSIBILITIES:

Supporting the Campus Manager in their day to day duties;
Responsible for preparing, drafting, reviewing and distributing various office documents including internal/external memos, expense claims, cheque requisitions, purchase order requisitions, contracts, instructor time sheets and reports received from Campus Manager;
Assisting with the coordination of the AEI Alumni Association between AEI Campuses;
Coordinating and overseeing all arrangements for AEI management and site staff meetings;
Overseeing the invigilation and completion of Student Services and Graduate/Exit Surveys;
Assisting with the preparation of workshop/meeting kits, arranging and coordinating meeting facilities and travel as directed;
Responsible for responding to general program inquiries to ensure appropriate and timely follow up;
Maintaining knowledge of current office policies; and
Other duties as assigned.

APPLICATIONS MUST INCLUDE THE FOLLOWING:

Cover Letter;
Resume;
Three employment references;
Identify whether the applicant has been previously employed by the Anishinabek Nation (formerly Union of Ontario Indians). Note that the organization will conduct a reference check with the previous employee’s immediate supervisor;
Identify whether the applicant is a member of one of the 39 Anishinabek First Nations. Qualified applicants of Indigenous ancestry will be given preference in accordance with s. 16(1) of the Canadian Human Rights Act“; and
The Anishinabek Nation welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring process.

Applications must be received no later than 4:30pm on Friday, July 7, 2023.

Applications are to be submitted to:

Glenda St. Amour, Director of Corporate Services

Fax: (705) 497-9135 | Email: glenda.st-amour@anishinabek.ca

For inquiries regarding this position, please contact:

Frank Cooper, Munsee Campus Manager

Email:  frank.cooper@anishinabek.ca

Miigwech to all applicants for their interest, however, only those who qualify for an interview will be contacted.