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Executive Services Coordinator

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ANISHINABEK NATION

“To give a voice to the vision of the Anishinabek Nation and to preserve Anishinaabe Bimaadziwin while advancing our goal of Nationhood.”

EMPLOYMENT OPPORTUNITY

Executive Services Coordinator

LOCATION: Nipissing First Nation Head Office/Fort William First Nation Satellite Office/Munsee Delaware Nation Satellite Office/ Curve Lake First Nation Satellite Office/Garden River First Nation Satellite Office/ Thunder Bay Satellite Office/Sudbury Satellite Office or Other

Full Time Position with Benefits

(after successfully completing 3 months of employment)

Salary Range: $60,032 to $68,036

The Executive Services Coordinator is responsible for supporting the Executive Services Office in the overall administration of the Anishinabek Nation Leadership Council, Treasury Board, Regional Leadership, Department Directors as well as organization events and initiatives. Under the direction of the Executive Services Manager, the Executive Services Coordinator will work to support the day-to-day operations, while working within policy parameters and administrative guidelines.

QUALIFICATIONS:

Diploma in Business Administration, or Office Administration or related discipline;
Minimum two years’ experience in the administrative field;
Demonstrated proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and relevant computer; systems, programs and software) and able to learn new technologies and tools; and
Valid Ontario driver’s license and be insurable.

REQUIRED SKILLS:

Ability to understand and speak Anishinaabemowin or willingness to learn;
Strong written and verbal communication and research skills;
Excellent time management skills and the ability to multi task;
Excellent interpersonal, leadership and problem-solving skills;
Exhibit professional attitudes and behavior; and
Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.

RESPONSIBILITIES:

Assisting with the coordination and planning of internal and external meetings including preparation of meeting materials, logistics and travel, note-taking, etc.;
Carrying out general office procedures such as ordering supplies, updating calendars, file management (hard copy and/or electronic), responding to inquiries, etc.;
Implementing and monitoring a tracking system for gifts, promotional items and vendors;
Organizing and executing staff engagement activities including participating on internal groups and committees;
Assisting in the collection of information and drafting of various documents such as memos, briefing notes, reports, etc.;
Traveling within the region when required; and
Other duties as assigned by the Executive Services

APPLICATIONS MUST INCLUDE THE FOLLOWING:

Cover Letter;
Resume;
Three employment references;
Identify whether the applicant has been previously employed by the Anishinabek Nation (formerly Union of Ontario Indians). Note that the organization will conduct a reference check with the previous employee’s immediate supervisor;
Identify whether the applicant is a member of one of the 39 Anishinabek First Nations; and
The Anishinabek Nation welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring process.

Applications must be received no later than 4:30pm on Friday, September 29, 2023.

Applications are to be submitted to:

Human Resources Department

Fax: (705) 497-9135 | Email: human.resources@anishinabek.ca

For inquiries regarding this position, please contact: Sarah St. Louis, Executive Services Manager

Email: sarah.st.louis@anishinabek.ca

Miigwech to all applicants for their interest, however, only those who qualify for an interview will be contacted.

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