Executive Assistant- FULL TIME

AUTHORITY

The Executive Assistant works on site at 37A Reserve Road, Naughton and reports to the Executive Director.

Purpose

The Executive Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.  The Executive Assistant is also responsible for proof reading and typing daily correspondence as well as making travel arrangements.

SPECIFIC RESPONSIBLITIES

Proofread and type correspondence, reports, minutes and other related materials
Prepare correspondence, compile data, statistics and other information
Maintain ONECA membership data base
Maintain NCTP student files, and records
Provide support to the NCTP program and the coordinator
Maintain quality standards for processing documents into finished products
Maintain accurate records or processed information
Schedule and confirm appointments and meetings, as well as travel and accommodation arrangements
Provide secretarial support when assigned to assist with special projects, events, conferences, workshops and meetings
Maintain an inventory of office supplies, ensure that office is equipped
Coordinate and facilitate ZOOM meetings
Perform other duties assigned by the Executive Director and/or Research Consultant

QUALIFICATIONS

Completion of a secretarial training program
Have Excellent writing skills
A minimum of at least two years’ experience in an Executive Assistant position
Experience working with First Nations in the field of education
Excellent interpersonal and cross-cultural skills to work in a First Nations environment
Fluency in a First Nations language is considered an asset
Provide a clean CPIC and provincial child abuse registry checks
Adhere to ONECA policies and procedures with specific attention to attendance and professional ethics

PERSONAL

Ability to work as a team member
Ability to plan and organize a heavy workload, under pressure and meet deadlines
Demonstrated ability to work independently with minimal supervision
Ability to maintain confidentiality of records and information
Work processing and data entry skills
Proficient in establishing data bases
Proficient in preparing moderate to complex documents
Proficient in operating computer hardware and various computer soft wares
Skill in the use of operating basic office equipment
Ability to understand and follow specific instructions and procedures
Demonstrated knowledge of and experience maintaining a filing system
Excellent organizing and coordinating skills
Excellent communication skills
Appreciation and respect for First Nation education
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Able to work flexible hours when required
Demonstrate sound work ethic
Take pride in your work and work place
Understanding of the role of First Nation Education Counsellors
Understanding of relevant legislation and policies and procedures
Understanding of First Nation Political Structure
Understanding of both provincial and First Nation school systems
Understanding of issues education issues in First Nations in Ontario
Understanding of the roles of the PTO’s, Chiefs of Ontario, & Tribal Councils
Understanding of the role and responsibilities of Ministry of Education
Understanding of the role ISC has in First Nation Education

PHYSICAL DEMANDS

The Executive Assistant will have to spend long hours sitting and using office equipment and computers which can cause muscle strain.  The Executive Assistant will also be required to assist the executive director during conference and NCTP time, lifting and packing is required.

Environmental Conditions

ONECA may busy organization during peak times.  The Executive Assistant may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs of members, directors, and staff.  At peak periods you may find the environment to be extremely busy and may be required to work additional hours during the month.  The Executive Assistant will need excellent organizational, time management and stress management skills to complete the required tasks.

Interested individuals are invited to submit their resumes, along with 3 references to:

Roxane Manitowabi,

Executive Director,

Ontario Native Education Counselling Association,

P.O. Box 220, 38 Reserve Road, Naughton, Ontario P0M 2M0 Email:  oneca@oneca.com

DEADLINE FOR APPLICATIONS:  Until filled.